Organizer
Vincentz Network GmbH & Co. KG
Plathnerstrasse 4c
Hannover, Germany
If you are looking for more details, kindly visit oem byd body parts.
T. +49 511 ' 378
F +49 511 ' 379
www.automotive-circle.com
Date & Venue
Conference: October 15 ' 17,
Digital Participation
or
On site Participation @
DOLCE Bad Nauheim
Elvis-Presley-Platz 1
DE- Bad Nauheim
T +49 303-0
F +49 303-529
www.dolcebadnauheim.com
Accommodation is available at the conference hotel.
We kindly ask you to make your own hotel reservation at the conference hotel. Rooms are available from ' 154,- to ' 174,-, depending on the room category. All rooms include breakfast for a price of ' 5,- per person and day. Please refer to: 'Automotive Circle'.
The following cancellation conditions apply for all categories:
All reservations can be cancelled free of charge up to 4 weeks before arrival. Up to 2 weeks before arrival 50% of the room rate will be due. From 2 weeks before arrival 90 % will be charged..
Participation Fee
On site or digital participation (Choice is all yours):
Students will get 50 % discount on standard prices on presentation of a valid student ID.
* All prices plus 19 % German VAT. All conferences in Europe are subject to VAT. To reclaim, please contact your local tax office.
The access data for the digital conference participation will be send out via approx. one week prior the conference. The prerequisite for this is that all payments have been recieved in full.
Application procedure
EuroCarBody is the world's most important conference in car body engineering. As every year, places are limited, hence there is an application process for all companies that are interested in participating at the event.
The application is preferably done via the event's website, alternatively by or regular mail. Applicants will NOT automatically get access on a 'first come, first serve' base. Only applicants from automotive manufacturers actively supporting the Automotive Circle, EuroCarBody and exhibitors will be admitted to the conference immediately. Applicants from other companies will be collected in a pool until July 1, and will be informed until July 15, about the status of their participation.
We advise to make your applications as early as possible but until July 1, at the latest because there are limited amounts of places available. After July 1, or if the event is fully booked, applications for participation are still possible, but tickets might only be granted on a waiting list basis.
Upon acceptance, the invoice will be issued and the credit card will be charged. Please note that the full participation fees must be paid before the start of the conference in order to be admitted to the conference. Not making payment for the ticket is not a substitute for informing us officially and hence will not count as cancellation. If you cannot attend the event after sending in your application you need to inform us in writing as our cancellation rules (see below) apply. The corresponding access data for the event will be sent to the participant a few days prior the event. The prerequisite for this is that all payments have been received in full.
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Participation fee includes
On site participation: Fees including full conference participation, incl. conference materials and list of delegates, the authority for downloading the presentation on the internet, luncheons, catering, the participation in the evening networking event and on-demand access to the presentation videos for 2 weeks after the conference.
Digital participation: Fees including full digital conference participation, incl. conference materials and list of delegates, the authority for downloading the presentation on the internet and on-demand access to the presentation videos for 2 weeks after the conference.
Technical Plattform for digital participation
This virtual event of the Automotive Circle is planned and conducted using electronic tools and platforms. The following tools are used:
Each participant is responsible for using these tools. If it is not possible to use them, e.g. due to internal company requirements, this does not entitle the participant to cancel the digital participation free of charge.
Conference Language
The conference will be translated simultaneously into English, German and Japanese. Please note that the contents of lectures and presentations at simultaneously interpreted conferences are predominately composed in the English language.
Cancellations
Fees will be refunded in full if notice of cancellation is received by September 17, . Please understand that even preparation and organization involve financial and human resources. Therefore a fee of 50 % of the participation fee will be charged, if the notification of cancellation is received later, but not later than October 1, . Should notification reach us after October 1, , or in case of non-participation, 100% of the participation fee will be charged. Substitutions of delegates may be made at any time.
Cancellations and changes must be made in writing and will be confirmed by the organizer. Cancellations due to health reasons can be cancelled free of charge at any time with a medical certificate. If a participant is demonstrably unable to attend due to travel restrictions, he/she has the option of converting the attendance participation into a digital participation (if this is offered). Any cost differences will be reimbursed).
The participant undertakes to follow the instructions of the organizer and the venue. Failure to do so may result in exclusion from the event.
The organizer reserves the right to change the program or to cancel the event in the event of special circumstances (important reason). In particular, the organizer is entitled to take such measures in cases of force majeure, due to official orders, in the event of a situation endangering the life, body or health of the participants. In these cases, the organizer shall not be obliged to pay damages and/or reimbursement of expenses to the participants. This applies in particular to any cancellation fees incurred by third parties (e.g. hotel bookings, train or flight tickets).
If the digital event has to be canceld by the organizer due to insufficient number of participants, technical complications or due to illness of one or more speakers, already paid participation fees will be refunded in full. Further claims do not exist.
Invitation Letters
Please contact us if you need invitation letters for visa requirements. We will be happy to assist with this after we have received your registration. There requests are usually handled by us within 2 working days and we typically send the invitation letters out as a PDF file via . If you require an original letter we can send it out by regular mail. Please understand that if you need letters sent via express mail, we have to further the delivery and handling costs to you.
Program Changes
Automotive Circle reserve the right to revise event content and change implementation tools. There is no claim to a specific lecture, workshop or references. Registered trademarks: No guarantee is given that the products, processes and other names mentioned are free of third-party property rights.
Data Protection
As participant of an event, you agree that data such as company, address (zip code, city, country), first name, name and job function of the attendee will be published on the list of participants. The list of participants is available to all participants in digital form. The list of participants could also be used by sponsors and exhibitors for advertising purposes. Objection against publication and circulation of your data may be made at any time until 3 weeks prior to the event and has to be made in writing to the organizer. The address data are processed for customer service and information purposes in compliance with the General Data Protection Regulation (GDPR). Company's name, city and country might be published on the Internet as reference for upcoming Automotive Circle events. Personal data will be forwarded to the local health authority on request.
Miscellaneous
With your binding registration you agree that film, image, word and sound recordings may be made of you during the event. These recordings may be used without restriction by Vincentz Network or authorized parties in accordance with the General Data Protection Regulation (GDPR).
Also have a look at our Privacy Policy.
Hanover, April
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